Business Support, Facilities Support page is loaded
Business Support, Facilities Support
remote typeOn-site locationsCairo, EGY time typeFull time posted onPosted 8 Days Ago job requisition idREQ350455
Responsibilities
Job Title: Business Support Liaison
Job Summary: We are seeking a proactive and detail-oriented Business Support professional to support our clients Corporate Services (CS) operations team on a 6 month secondment appointment. You will be responsible for coordinating with our retail/branch stakeholders, landlords, and internal stakeholders to ensure effective management of site inspections, building risk actions, supply chain personnel, and health and safety requirements. Your role will also involve maintaining documentation, tracking budgets, and aiding with various administrative tasks. This position reports to the CS Health and Safety & Operations Manager and is crucial for maintaining our commitment to safety, risk control and customer satisfaction.
Responsibilities:
Coordinate with retail/branch stakeholders to address site inspection outputs and building risk actions, ensuring updates are recorded on central tracking systems. Collaborate with the distribution support team to cascade details of mobile/visiting supply chain personnel to the retail/branch network. Engage with landlords to address building-related impacts, inspection requests, and coordinate consents and access/maintenance permits. Update internal environmental reporting with saving plans and sustainability/CNZ reports from central business intelligence dashboards. Track and manage budget approvals in accordance with specified financial processes. Maintain the parking allocation database and act as a CS liaison with Physical Security for assigned car parking allocations. Process and code network utility bills, engage with utility providers for queries, and ensure proper invoice coding. Coordinate and communicate with the retail/branch network to ensure effective progress and completion of scheduled fire/safety drills. Collaborate with the retail/branch network to maintain the availability and application status of Emergency Response Plans. Coordinate health and safety (H&S) inquiries and requests between the retail/branch network and CS health and safety manager and provide necessary liaison support as guided. Coordinate with appointed consultants regarding the status of building statutory permits until permits are issued and received. Maintain H&S notice boards, ensuring compliance with internal policies and guidelines. Liaise with appointed training providers to schedule health and safety training, manage payment coordination, and ensure timely certificate issuance. Serve as an interlink between selected project frontier teams and the retail/branch network, reporting progress on execution of project requirements. Follow up on payments with H&S suppliers, vendors, and service providers internally. File H&S documentation, training certificates, logs, and reports, ensuring timely soft copy backups Update branch network emergency response team sheets, identify training gaps, and maintain up-to-date records. Update fire drill trackers based on conducted drills throughout the portfolio. Attend meetings with the H&S Manager, prepare meeting minutes, and manage the attendee logbook. Prepare meeting minutes for Safety Committee Meetings and ensure proper documentation. Maintain active and up-to-date Labour Office Health and Safety Checklist documentation as directed by the CS health and safety manager. Support preparation of Civil Defence Letters and issuance following internal signatory and stamping. Supporting compilation of required documents, training and subsequent follow-up with the relevant consultants until license issuance. Engage with relevant internal stakeholders to collate evidence for business engagement and internal audits. Collaborate with internal stakeholders to ensure retention of CS assets/equipment from outgoing employees. Upload relevant documents to specified intranet locations. Engage with the retail/branch network to record, track, and progress assigned internal H&S actions. Perform other administrative and support tasks as required.
Job Requirements and qualifications
The role holder will receive guidance on policy and standards from H&S, FM, and Portfolio Managers.
Proficient in English and local language Computer literacy (word processing, excel sheets, spreadsheets and database applications) Excellent oral, written, and interpersonal communication skills Excellent listening skills and attention to detail Maintain document control and data integrity. Ability to adapt in a dynamic and fast-paced environment. Ability to work in a high-volume, fast paced environment Time management and organizational skills. Good decision-making skills and proven ability to deliver accuracy. Experience in related position
Location:
On-site –Cairo, EGY
Job Tags:
HiringIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our .
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page > I want to work for JLL.
At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit .
